They’d be better off caching everything to offline/local storage.Īfter all, the disk space used by even a large mailbox is relatively low (when drives are measured in Terabytes). That’s OK if you have limited disk space but most people don’t have that problem. You’ll see the Offline Setting, probably with the default one-year setting. Go to File | Info | Account Settings | Account Settings | Email tab | choose the account then Change. Hidden away is the setting which only downloads the last year of messages. When you setup an Exchange Server or account, the latest Outlook for Windows doesn’t give you any options. It’s not mentioned, let alone linked on the Send/Receive settings dialog even though it has a direct impact. There’s a separate and unseen Offline Setting which controls the age of messages saved offline.
Send / Receive | Send/Receive Groups | Define Send/Receive Groups Those options are still there but now aren’t the only setting that controls what’s saved on your computer. Each folder could be selected as synchronised or not. Those options were at Send & Receive groups ….
However the default setting has changed and the option to change it not shown during the initial account setup.īack in the old days, it was possible to control what was synchronised between Outlook for Windows and the cloud-storage mailbox. That’s called ‘Cached Exchange Mode’ and has been available between Outlook for Windows and Microsoft serviced mailboxes for many years. That’s a good thing because the local copy is faster to access and works even if there’s no Internet connection. In other words, your info is on a cloud/server plus a clone saved on your computer. The good news is that it’s not as difficult as you tend to think.After setting up Outlook for Windows maybe your older messages aren’t showing up quickly? That might be because of a hidden default set by Microsoft which no longer appears as an account setup option.įor most mailboxes (, Exchange Server etc) Outlook for Windows can synchronize a copy of some or all your messages, calendar, contacts etc. Regularly deleting emails is a good habit to keep, but not everyone can keep at it. Of course, that won’t stop you from dealing with the mail you’ve already received. Using filters and sending mail anonymously helps keep your email off spam lists around the net. It’s easy to avoid the trap of junk mail. You log out immediately, not wanting to log in again. It’s terrifying, and while you might get the deep urge to clear out all the junk at once, the sheer number of forgotten letters in your inbox overwhelms you. Thousands of unread email-mostly spam and newsletters you didn’t mean to sign up for-surrounding a few scattered emails you actually need to read.
It’s been a few days since you last checked your mail, and what’s awaiting you is terrifying.
Opening up Gmail on your phone or laptop can be a truly terrifying experience.
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